BMC - NGO MOU reg.
Shelter-cum-Study for Street Kids by using Mun Schools - Draft 1
Please give your suggestions reg. the draft below -- prepared by
Akanksha Rotary Clubs and other NGOs who have adopted 350 of the
1300 Municipal Schools are especially requested to respond. Should
this be separated into 2 proposals -- a) pertaining to night
shelter-cum-study only (e.g. no need of 1 iv) ), and b) for
involvement in the normal routine?
Voluntary Organisation (VO) SPECIAL PROJECT-Street Children
Memorandum of Understanding
The following document is a Memorandum of Understanding (MoU) for a
special partnership project between the Municipal Corporation of
Greater Mumbai (hereinafter referred to as MCGM) and the Voluntary
Organisation (hereinafter referred to as VO) in the field of
This special project is an effort by VO to extend its activities in
the field of rehabilitation of street children. Our aspiration is to
enhance opportunities for these children by working with the MCGM
through the formal school infrastructure, providing support in the
form of shelter, education, extra-curricular activities, community
support and infrastructure.
The purpose of this MoU is to lay down the basic terms, conditions
and guidelines for this partnership as well as the broad governance
structure that will be used to monitor and assess the project.
Note that the initiatives listed here represent the comprehensive
sum of all initiatives that VO may undertake - VO reserves the right
to select which initiatives are most appropriate for a particular
school. For each school that the project covers, VO will put
together a specific plan and budget (within the guidelines given
here) and pass it on to the relevant authorities for their
Initiatives to be taken up as part of the VO Special Project (VOSP)
The space in Municipal Schools are free between 6PM and 6AM every
day. There is a huge need of space faced by several Vos working with
street children. This idea is bring together the the above
supply and demand, wherein the
MCGM provides access and usage of a specified area in the school for
the VO to provide shelter and allied services to street children as
defined in detail in the sections to follow.
The VOSP will consist of initiatives in four key areas:
1) Infrastructural support
a) VO will provide limited
infrastructural support to schools under the VOSP:
i) VO will assign a corpus
of not more than Rs. X Lakhs per school for the improvement and
upkeep of infrastructure in the school in the first year of the
project for that school.
ii) VO will further assign a
corpus of not more than Rs. Y Lakhs per school per year in all
future years towards maintenance of school infrastructure
iii) The detailed budget and investment plan
for each school will be drawn up by VO in consultation with the
school HM(s) and permission from the AO (Schools). VO will retain
full discretion on what investments it chooses to make in the
iv) Areas typically covered under this
support may include
a. Painting and repair of school
b. Temporary boarding and
c. Installation of soft-boards
d. Renovation of bathrooms
e. Provision of basic furniture
f. Renovation of drinking
g. Renovation of flooring
h. Electrical work
v) VO may tie up with other
organisations / individuals to provide this support .
vi) All activities related to this
expenditure will be coordinated / implemented by VO with relevant
permissions for MCGM authorities.
2) Extra-curricular support
a) VO will start extra-curricular
i) The initial list of
activities includes music, sports/PT, art, dance drama and
elocution. VO will have the discretionary right to decide which
activities to put in for each individual school.
ii) MCGM will provide space for
these activities free of charge. School ground if available will be
made available for the use of the VO.
iii) All staff related to these activities
(including both extra-curricular teachers and assistants) will be
recruited by VO and will be on VO rolls; VO will provide these
teachers with training where required.
iv) VO will have the right to design
curriculum for the extra-curricular activities.
v) VO will conduct independent
assessments of the progress made by these children in these
vi) VO will be free to tie up with other
organisations / individuals to provide these activities.
b) VO may set up and run a book and
toy library in the school
i) VO will be responsible
for the selection of books and toys for the library.
ii) The library / reading room
will be available to all students of the school.
iii) The library / reading room will be
accessible to students only during school hours at certain
iv) VO will be responsible for the
recruitment of staff for the library who will be on VO rolls. This
will include a library teacher and library assistants as required.
v) The books / toys in the library
will be the property of VO but will be used only for children in the
school to which they are assigned.
vi) The MCGM will provide space to house the
library within the school premises free of charge.
vii) The VO foundation will be free to seek out and use
tie-ups with other organisations to set up the library.
viii) VO will put a computer in each library to maintain
records. This computer will be the property of VO, but electricity
charges for it will be borne by MCGM. The computer will be used only
for purposes related to the
library and will not be used for any commercial purposes.
c) VO may set up and conduct computer
classes in the school:
i) Computers in the
computer class will be the property of VO; VO will bear all expenses
related to installation and maintenance of these computers.
ii) MCGM will provide the space
for the computer centre and will bear all electricity charges.
iii) The computer centre will be used only
for children enrolled in the project - it shall be put to no
iv) VO will be responsible for developing
and implementing curriculum in the centre.
v) All teaching staff related to the
centre will be recruited by VO and will be on VO rolls. VO shall
take full responsibility for training of this staff .
vi) Computer classes will be conducted
within specified hours.
vii) VO will conduct independent assessments of the
progress made by these children in these extra-curricular
viii) VO will be free to tie up with other organisations /
individuals to provide these activities.
3) Educational inputs
a) VO to conduct English, Language and
Math study classes for children in order to improve the children's
literacy and numeracy skills
i) Classes to be held for
one hour a day during school hours (time tables for this to be
worked out in discussion with school HM / staff).
ii) VO to staff classes with
teachers on its rolls; VO to be responsible for recruitment,
training and evaluation of these teachers. Recruitment to be subject
to VO guidelines.
iii) VO to conduct independent student
assessments to measure progress in these classes - results to be
shared with MCGM.
iv) VO will design and implement the
curriculum based on their baseline assessment.
v) Classes will be conducted in the
school premises itself in the spaces allotted.
b) VO to conduct vocational classes
for the children:
i) VO to staff classes
with teachers on its rolls; VO to be responsible for recruitment,
training and evaluation of these teachers. Recruitment to be subject
to VO guidelines.
ii) VO to conduct independent
student assessments to measure progress in these classes - results
to be shared with MCGM.
iii) Classes will be conducted in the school
premises itself in the spaces allotted.
4) Health and Nutrition
a) VO will implement this project
in the selected schools for a period of two years. At the end of the
two years, VO and the MCGM will jointly review the progress made in
the school and decide whether the project in that school is to be
continued / terminated.
b) The selection of schools to be
included in the project will be done by VO.
c) For each school, VO will write and
submit a detailed one year plan outlining the activities to be
conducted in each school. This plan will be for information of MCGM
and can be used by MCGM to track progress of the project in each
d) VO staff will have permission to be
present in the school throughout the academic year
e) In the pursuance of these
activities, VO will have the right to bring volunteers / VO staff
into the school premises to assist the full time staff there.
f) VO will have the right to
undertake evaluation and training for all its employees in the way
it sees fit. This may include visits of other VO staff to the school
g) To enable MCGM to monitor the work
being done at each school, VO will submit the following report:
i) A six-monthly activity
report to the AMC of MCGM summarising the progress made by the VO
Special Education Project across all schools. This will be discussed
in a meeting between the AMC and VO representatives.
ii) An annual expenditure report
summarising both capital and current expenditures incurred by VO in
each school. This will be consistent with the VO annual audited
results for that year.
h) The co-ordinator for the VOSP from
the MCGM side will be the DMC (Edcuation).
i) VO will appoint an
overall project coordinator for the Special Education Project. In
addition, we may appoint assistant coordinators and other staff to
help coordinate the working of the project across schools.