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  BMC - NGO next steps 

Notes by Vinay from Meeting on Feb 6 reg. Disaster Management -- next steps BMC - NGO Council.
Present: Mr. V. Vaidya, BMC; Mr. Masurkar, BMC; Dr. Rita Savla, UNDP; Vinay Somani, NGO Council
- A ward-wise list of NGOs is needed listing their expertise, manpower, equipment (pertaining to disaster time)
- This list will be the base list for use by BMC, UNDP, etc.
- Mr. Masurkar will give the required formats
- Ward-level Committees need to be formed, including NGOs.
- The main NGOs contact details will also be listed in the emergency numbers booklet which is to be printed soon
- The Disaster Plan (in Disaster Mgt section) is to be updated. The role of NGOs is clearly identified there.
- The Mah Disaster Mgt Plan, Mumbai City Plans, and Ward-wise Disaster Mgt Action Plans are posted in the Disaster Mgt section in
- The Disaster Mgt Action Plan for each Ward has the following info which is in the printed Action Plan but not online.
    - Annexure 1: Response Operations Directory -- these are contact numbers of various govt. depts. and officials
    - Annexure 2: Resource Directory -- this has to be updated with the help of NGOs.
- All of the above were prepared in 1999 / 2000 and are also only based on Natural Disasters, and thus need to be updated.
- There are 5 types of committees pertaining to disaster mgt:
   - State Govt. headed by Additional Chief Secretary (Home) -- Shri K. P. Sinha
   - BMC headed by the Municipal Commissioner
   - each BMC ward headed by each Ward Officer i.e. Assistant Municipal Commissioner (Ward)
   - headed by State Govt. Relief Commissioner - Shri Vatsa
   - BMC - NGO Council Committee (as per MOU but yet to be effectively formed)
- UNDP is implementing the Central Govt Disaster Risk Management Project (DRMP) with the State Govt and with BMC.
- UNDP funds are also available for NGOs or any org esp. for Local Level Awareness Programs.
Some specific actions that need to be taken:

- prepare lists of equipment and life-saving materials that are available with private hospitals / organisations 
- (BMC will update the Disaster Control Emergency Contact Nos. Emergency List in two weeks)
- "Do's and Dont's" - before / during / after disasters -- pink booklet is old, floods to be added, draft will be made in 1 week, NGOs to then give inputs quickly so that this can be printed and distributed
- Community Level Training Programs to be planned & conducted by NGOs -- for BMC staff at ward levels, and for citizens. General and specific programs according to the target audience e.g. schools, slums, high-rises, are needed.
- School Disaster Action Plan has to be be finalised especially evacuation drills, identifying floor leaders, etc. Mock drills to be conducted. Mr. Vaidya will prepare the draft plan soon and circulate for inputs.
- Posters / Calendars with instructions, contact list, procedures, do's & dont's -- Mr. Vaidya will make a sample.
- Pilot Projects by NGOs as per suggestions received
- Private hospitals have detailed plans to handle patient inflows during disasters. A copy is needed to understand.
- Workshop with Israel Consulate is planned in March
- Workshop at IIT is planned in March
- Workshop was conducted at Nair Hospital for BMC employees. Mr. Masurkar will give a copy for sharing with all.
- One-day workshop for NGOs should be organised.
- March 4 is National Safety Day. The National Safety Council (Maharashtra Chapter) is planning something.
- The Ex-Military Men's Association is keen to be involved in Disaster Mgt (and enforcement of Cleanliness Rules as they have been doing in Nagpur) at a nominal cost of Rs. 100 / day / person
- The next BMC - NGO meeting to be called in 3 weeks to finalise the School Disaster Plan, the poster, and to review proposals of specific NGOs, if any.
Vinay's Comments:
1. Co-ordination: There is a lot of detailed work to be done. BMC is keen to involve the NGO Council. While funds are available from UNDP, NGOs and organisations must come forward to take up specific responsibilities. Some co-ordinators are also needed on behalf of the NGO Council. So please let me know if you can take up some co-ordination activity. We do not have appropriate staff or volunteers at this stage and have thus not been able to focus on Disaster Management at all.
2. Specific Projects: If you are keen to get involved with specific projects or want to implement some specific projects, please send your proposals to BMC and to me.
3. Working Group: Of the various methods that we have tried as the NGO Council to work collectively, the Cleanliness Group has been the most effective so far. NGOs and citizens have generally spelt out their area of expertise and interest. People have volunteered to be theme-leaders. The more serious ones have contributed Rs. 1,000 each to form a Working Group.
On similar lines, interested NGOs or individuals are requested to do the following:
- take on specific tasks (on a free or fee basis) e.g. updating specific lists in their ward / Mumbai
- send relevant articles / power point presentations / CDs for uploading in the Disaster Mgt section in
- send an email (with full contact details) stating their specific interest and expertise pertaining to Disaster Management. All will be then included in future mailings (as some mailings will not be via this yahoo group)
- volunteer to co-ordinate individual tasks e.g. as Tanya has been doing for the Littering rules
- volunteer to co-ordinate theme groups e.g. planning the distribution of relief supplies during disasters. Specific knowledge or experience is useful but not at all essential. Expected time involvement is 3-4 hours a week.
- send Rs. 500 to the NGO Council to join the working group. Further BMC - NGO Council meetings will be restricted to those who have made such payments or to invitees.
4. Funding: While project-related funds are possible from BMC / UNDP, there are lots of costs involved with the general working for each of the sectors involved. Clearly, funding is required for serious and sustained involvement of Civil Society with BMC. If you are a funding organisation / donor, please come forward to support. For each sector e.g. Disaster Management, a Rupees one lakh commitment to begin with and then as needed as per plan and progress.


It is one of the beautiful compensations of this life that no one can sincerely try to help another without helping himself. --Charles Dudley Warner