Meeting between the MCGM and NGO Council regarding Cleanliness at 9:00
am on 28th Oct. 2005 at the MCGM Meeting Room, 3rd
Floor, Annex
Building .
At 9:00 am, there were 39 persons present;
from the NGO Council:
Vinay, Sudheendra, Jyoti, Gerson, Harshad,
Shanta, Vinda, Janet, Almitra, Liza, Ragini, Ashok Dattar, Madhu
Savant, Tanya, ______, (Reefwatch), Rajkumar
From the MCGM:
Mr.Ratho, AMC, Mr.Sanglikar, DMC (Env.), Amol
Gogate (McKinsey), Mr.Gupta, Mr.Paradkar, Ms.Mhatre (taking down
minutes), Mr.Parelkar, Mr.Chaudhrey, EE, SWM, _____, CE, SWM,
Mr.Damle, K(Ward), Mr.Pawar, Zone IV, _____, AE – Ghatkopar, _____AE,
S-Ward, ________, AE, ________ EE, Zone IV, _______ EE, Zone I,
Mr.Pimpale, EE, _________, Deputy CE, _______, Sub.Eng., Mr.Dalvi,
EE, Zone IV, Mr.Deshpande, SWM, Mr.Sadekar, SWM, City, Mr,Lavekar,
SWM, Mr.Thakur, SWM, Western Suburbs, ________ EE, Zone II, ________,
SWM, Mr.Ahatre, EE, Mr.Kulkarni, EE, Transport
Ratho
:I welcome you all to today’s meeting where we will be
having 2 meetings in 1. The first part is the normal review meeting
that we hold every Friday for SWM officers. It is a good idea
to have NGO”s present at this review so that all the theories
of MCGM’s hidden agendas can be put to rest. An internal review
in the presence of others is a good practice. The observers (NGO
Council members) may note down observations/remarks that will
be discussed in the second part of the meeting.
Let us start with the cleanliness of the key roads – the
DE is supposed to monitor these in the City, Eastern Suburbs,
and Western Suburbs.
Parikh:
In the City, we have identified 9 key roads where cleanliness
is to be maintained. This is to be done in 3 ways:
i) debris – to be removed within 24 hrs.
Of the 9 roads, debris removed from all roads except Mahim-Dharavi
ii) elimination of bins on key roads
iii) substitute with hs. to hs. Collection
Elimination
of 10 spots in each ward. The City area has 9 wards. In each ward
we have identified 10 spots (under Parivartan project) where bins
are to removed by providing the alternative of hs-to-hs collection.
The AE (Env) is posted for this work, and above him the EE of
Zone 1 and 2. The AE (Env) has taken the responsibility of 10
roads (list) with targets to remove spots by Oct.31st
Progress report:
|
Ward
|
Target
no
|
No.
Removed
|
Remarks
|
|
A
|
9
|
6
|
|
|
B
|
7
|
2
|
Congested
ward
|
|
C
|
5
|
2
|
|
|
D
|
12
|
5
|
|
|
E
|
14
|
6
|
|
|
F
(S)
|
14
|
6
|
|
|
F
(N)
|
13
|
13
|
|
|
G(S)
|
45
|
32
|
|
|
G(N)
|
12
|
3
|
|
The
method of removing the spots: first a survey is conducted, to
put into place the alternative method of house-to-house collection,
where the details like number of vehicles, no. of households,
etc. is obtained.
Ratho
:From Feb-Mar we will be having a new system in place with
emphasis on hs-to-hs collection, and hence reduction of garbage.
We are also working on the change of the contracts that are currently
based on the tonnage system. In the meantime, we have instructed
the Wards to take responsibility of as many road-side bins, and
eliminate them, despite the constraints of the existing contract
systems.
Thakur
: Western suburbs – from Bandra to Dahisar. The roads covered
under the Parivartan Prakalpan are are : SV Rd, Link Rd, Sahar
Rd, JVLR, Mathurdas Rd, Western Express Highway. By Feb., our
target is the elimination of visible waste. For this we need to
eliminate the spots that require teams to survey where the waste
is generated, and then undertake hs-to-hs collection. The project
is geared up with the existing resources at hand.. The target
for 31st Oct. was the elimination of 185 spots, of
which we have eliminated 42. The deluge of July 26th
caused an additional load on garbage collection and disposal.
By Nov. we expect to achieve our target.
In the 9 wards of the Western suburbs, on 10 roads, of
343 spots, we have eliminated 142, that is 45% of the total.
There is some problem about debris removal due to work
being carried out by MMRDA, and we have spoken to MMRDA about
this.
Ratho
: make sure that there is photo-documentation in all the
reports that you make.
Savale
: Eastern suburbs – Sion to Mulund, 10 roads selected,
of which one is the LBS Marg.
|
Road
|
target
|
Achieved
|
remarks
|
|
LBS Marg
|
60
|
10
|
|
|
Eastern Ex.Highway
|
10
|
5
|
|
|
Sion-Trombay Rd
|
19
|
5
|
|
|
Ghatkopar-Mankhurd Link Rd
|
9
|
0
|
Many unauthorized
hutments
|
|
Maulund Goregaon Link Rd
|
5
|
5
|
|
|
Naigoan Rd.
|
5
|
0
|
|
|
Gahtkopar
Andheri
|
5
|
0
|
|
|
Devidhar
|
5
|
0
|
|
Once
we remove the bins, we also train the public. We have printed
pamphlets for awareness, incl. vehicles with schedules that go
to collection spots for 10-15 minutes daily, Complete hs-to-hs
collection will take time. We have also started prabhat pheri
demonstrations. We need support from the public.
6
wards under Eastern suburbs:
|
Ward
|
No.
of spots
|
target
|
achieved
|
remarks
|
|
|
334
|
50
|
30
|
|
|
|
409
|
50
|
21
|
|
|
M
|
195
|
50
|
13
|
|
|
L
|
263
|
32
|
17
|
|
|
S
|
320
|
55
|
33
|
|
|
T
|
293
|
30
|
20
|
|
|
Total
|
1814
|
267
|
140
|
|
Sudheendra: Are
the pamphlets standardized for the entire city?
Ratho:
No, the pamphlets are not standardized. At the moment,
we are focusing on direct contact with people; observing who is
throwing the garbage, approaching them, providing alternate collection
methods. Initially even when the bins are removed, people continue
to throw at the same spots.
Parikh:
Summary for the entire city:
4689 bins – target of 756 for 31st Oct – 357
removed.
In the last 15 days, we have moved from 246 to 357 achieved.
The process was slow initially, but speeding up now.
(2) Toilet Up-Gradation
Ratho:
We have done a survey of the existing toilets, and prepared
a manual with specifications for the design, construction and
maintenance for these. We have also surveyed the existing pay
and use toilets and noted instances where they are not built nor
used as they should be, and we are taking action on these.
Bilder:
212 with the Sulabh International, and 490 with other NGO’s
have been given notices for improvement.
Ratho:
Are they cooperating?
Those who have done good work, we should show our appreciation,
take photographs of their work and showcase it. I have heard that
Sulabh is not cooperating. Why? They are supposed to be the torch-bearers.
Call for a meeting with them. Our own Ex. CE is associated with
Sulabh.
The AHS mandalis are doing this monitoring. Call them to
the next meeting.
3) Installation of Street Litter
Bins
City:
300 have been installed in A-ward. We are facing difficulties
in cleaning and manning for which we have appointed our own departmental
staff.
Ratho:
What difficulties?
City:
No equipment for cleaning, but we are planning to arrange
for it.
Ratho:
Planning is not enough
______:
From today we have planned for a tanker and 4 persons to
wash.
Ratho:
Ok, that’s for cleaning. What about collection? Who has
the keys?
____:
The keys are handed over to the JO’s for cleaning.
Ratho:
Rag-pickers will be interested in the contents of these
bins. What are we doing about this?
_____:
The contents are primarily bus tickets and not of any use.
Ratho:
Can the rag pickers reach in and pull out the contents?
_____:
No, that is difficult.
Ratho:
Then, the bins may be broken, if they are desperate.
I
suggest we link up with those Ngo’s who are already working with
rag pickers, and see that the rag pickers are involved as they
are interested in the contents, and for the reduction in waste
to the MCGM, we can pay the proportionate sum. Perhaps the keys
of the bins can be given to designated NGO’s. Involve the local
JO’s in selecting the rag pickers organizations.
Please do this coordination quickly, and for the installation
of the bins, do the planning first and then install. First stabilize
the 300 already installed, and then go ahead with more. Have the
Management of the bins in place first. If you need help in stabilizing
the bins, give a list of things that need to be done.
Amol:
10000 bins were to be installed. How many are done? 300
are installed. Around 5000 are waiting for delivery.
Ratho:
Delivery is not a problem. If demand is there, they will
be given.
K-West:
Regarding rag-pickers, in some areas, they are not part
of any organization, but they don’t allow others to come. For,
eg. Film City Road
.
Ratho:
One weakness of the rag pickers organizations is that they
cover only about 10% of the rag pickers in the city – the rest
are unorganized. It is accepted that rag pickers have territories,
whether organized or not. The question is how to bring them into
the loop so that we can address this locally.
Tell the concerned JO to decide locally – we can’t introduce
new people. We will work through local Rag pickers, (with NGO’s
or not) to achieve sorting of litter bin waste.
Seema Redkar: Most of the bins are with villages (like Santacruz village)
with 4-5 persons on a bin.
Ratho:
Our own local staff know of the ground situation. Use this
network/information, and do the work through local people – and
we will work out a system of payment.
Amol:
Has the procedure for installation been done? Is it being
done through Wards or Projects?
4. Uniforms and Implements
Sanglikar:
Sanction has been received. Have sent rate circular to
each section, which will directly collect the uniforms.
Ratho:
the physical chain is: Mr.Bilder will collect and give
out Ward wise to Head Sweeper, and he will give to sweeper. Are
there limited Numbers?
Sanglikar:
No, entire quantity is clear, and will be distributed as
per requisition.
JO’s or AHS’s will indent.
Ratho:
Colour is light green?
Bilder:
The workers have selected dark blue with an orange jacket.
Sudheendra: It
is important to note that for the first time the workers have
selected their uniform and implements themselves.
5. Contracts
a) Beach cleaning)
(Dadar, Mahim, Juhu, Versova, Chowpatty)
_______
:The difference in the new contracts that are being drawn
up is: more litter bins, beach cleaning, compacters, etc
Sanglikar:
New contract is output based, i.e. the beach has to be
zero garbage – whatever required for that is put in by contractor.
There is also a monitoring panel that includes local citizens,
the AE, Ward officer. There is a maintenance score card. The contract
is for “comprehensive cleanliness”, incl. slogans, publicity. In short,
whatever is required, has to be done, and end result is a zero
garbage beach.
K(Ward):
There is currently a court case on regarding the
Juhu Beach
– so we must take cognizance of the directives that
come.
Ratho:
We are not undertaking any construction, so doesn’t apply
in this case.
_____:
How to prove that the beach is clean? What are the parameters
to judge this?
Ratho:
Make the Contract document available to all. There are
several active Citizens Groups, like at Juhu, with Anand Desai,
and PK Das, and at Dadar, Mr.Khatte.
Since monitoring is subjective, involve the citizens.
This contract will start in January – before that, the
monitoring systems are to be put in place.
b) Highways
Mr.Lavekar: The
proposal for the mechanical sweeping contracts for Highways has
been put in.
Ratho:
I have spoken to Satish Mathur about the problems caused
to cleaning because of parking on alternate days, and he has agreed
to help.
Lavekar:
For the other 5 roads also the tender will be ready by
1st week of Nov., and the ad can be inserted in the
newspaper, with the deadline of 26th Dec.
Amol:
What is the time line for the purchase of the power sweeper?
Lavekar:
Target dates for:
Arterial roads:
1st June 2006
Highways:
1st March 2006
Amol:
Any problem faced due to parking on arterial roads?
Ratho:
If any problems faced due to parking, please mention and
I will speak to Mathur to sort it out.
K-Ward:
There is a problem faced by washing of parked vehicles
on the arterial roads that causes the area to look very dirty.
Ratho:
So get these vehicles removed. Why depend on the Traffic
Police? Why can’t MCGM undertake to remove them? Do we have towing
vehicles? If there is an expressed demand from Wards for towing
vehicles to stop this activity, we will hire towing vans and physically
remove these vehicles. We can’t expect the Police to do it always.
Further, such vehicles should be fined, as they are using
water from the manholes. Draw up a plan of action, I will assist
in getting it executed, by assigning a squad, or whatever is required.
Amol:
It is a twin problem of parking and washing, where parking
is allowed; but how can you physically stop the washing?
Ratho:
If this is proved to be a public nuisance, then we have
all the available resources to stop it. We will assist the Wards
in all ways; get the police involved, etc.
Debris
Kshatriya:
Policy Document draft has been prepared and circulated
to the apex committee. It has also been on the website since 7th
July 2005.
Ratho:
The contracts, etc will follow. We need to be able to enforce
the Policy.
_____:
we have issued a Circular, specifying the 2-3 things that
need to be done by people for disposal of debris.
Ratho:
What have you done for enforcement? To ensure separation
and collection?
In
the old system, silt, debris and garbage was all collected together,
as per the contract terms. It is common sense that these should
be separated. In the Western suburbs, the existing contracts are
to end shortly, and hence we had proposed new contracts that required
separation. However the Standing Committee has rejected that.
Almitra: That
is against the MSW Rules.
Ratho:
yes, we are aware of that, and hence we have asked for
an emergency meeting of the Standing Committee to ask them to
reconsider this contract.
Almitra:
Further, the contractor must not be paid on a weight basis,
but on a volume basis, where the weight must not exceed a specified
amount.
Ratho:
The Contractors have no objection with separation, but
they still mix the waste for profit. Hence they want to reject
these new contracts and carry on with the old ones. However we
have made it clear that the Standing Committee must take responsibility
and state clearly why the new contracts are rejected.
Amol:
On the 1st of Nov., the Implementation of the
Debris policy comes into effect. 2 circulars with guidelines are
to be issued.
Ratho:
the second circular is still to be issued. We need to fix
a date when people are ready for the implementation. Is ILFS here?
Next time, ILFS must also attend the meeting.
Amol:
What is the time line for debris?
_____:
31st Oct – last date for suggestions and objections
for debris Policy.
Ratho:
Give the Draft policy to the non-MCGM people here, and
have a special meeting for Debris. Can you get it circulated?
Amol:
But the dates of bids are not to be affected by this.
Vinay:
A meeting would be better; people will take it seriously.
Land-fills
Sanglikar:
by 31st Oct., the entire plan as well as programming
for the Landfills will be ready.
Ratho:
Shall we schedule a meeting for NGO feedback?
Sanglikar:
Let the plan come first from ILFS
Ratho:
Ok, there will be 2 meetings for:
i) Debris
ii) Landfill – based on the ILFS recommendations
New Contracts for Garbage Collection
_____:
By Feb-Mar, new contracts will be introduced. Our target
is 100% hs-to-hs collection, of which 50% target is for Oct.2006.
Some features of the new contract: 8 tonne compacter, rickshaw
system for slums, where Dattak Vasti is there, different vehicle
depending on type and width of roads, Ward-wise contracts; for
larger vehicles – directly take to land-fills. We have also planned
for variation – as a result of segregation, there will be a change
in the quantum of dry waste. The contractors have to adhere despite
this variation. Payment is related to the service, and not to
the weight.
Ratho:
The main change is that the tender is based on the number
of services. In each ward, we have Dept. vehicles and contractor’s
vehicles. With the help of route planning, we will assess the
no. of vehicles and their size reqd for collection, and based
on this plan, the tenders will be drawn up. MCGM to see that vehicles
are fully utilized. The variation clause is put in as we have
a target of 50% reduction in garbage in 5 years, and so that the
contractors are prepared for this.
Earlier we had a centralized plan and contracts, but now
based on the micro-plan prepared at the ward level, the tenders
will be drawn up. All these documents (route plan, list of contractors,
tenders, etc) will be put up on the website so that there is awareness
amongst the planners themselves about the transparency about the
plans they are preparing. In fact, we have got the deadline itself
shifted, so that the plans get made properly.
Amol:
What is the timeline for the micro-planning with the AE
(Wards)?
Pimpale:
We are on to it.
Ratho:
Markhande has drafted plans based on the 27 wards. According
to the route plans, the contracts will be Zone wise, while operations
will be Ward wise. There will be a Transfer Station in each zone.
We have identified 6: Mahim, Dharavi, Versova, ....,
Pumping stations. These Transfer Points could also be Processing
Points.
____:
The Variation Range is -25% to +50%. Decrease due to segregation,
and increase due to population growth or influx.
Vinda:
Is there provision for separate collection of Hotel and
Market waste in the Contract?
Ratho:
I was also thinking about this – it should be separate.
Markande, include it in the contract; separate vehicle/route for
Hotel and Market waste collected at appropriate times.
We will extend the time for the micro-planning as quality
of the plans prepared is important.
Amol:
17th Sept. was the old date for the micro-plans,
and 17th Feb.2006 is the date that the new contracts
are to be in place.
K-West:
We could involve the ALM’s in preparing the micro-plans.
Ratho:
You cannot give them the responsibility. They can give
you suggestions, discuss with whoever you want to, but the responsibility
of preparing the plans is MCGM’s and it will be with the signatures
of all engineers involved.
Amol:
15th Nov., the Expression of Interest for the
tender Document goes out, hence Micro planning must be completed
by 10th Nov.
K-West:
Municipal markets have separate tenders for collection
at the moment, under the Market department. Do we integrate this
into the new contract?
Ratho:
Good point. Integrate it – it will be a much better utilization
of resources.
Markhande:
Some very large collection points like Dadar market require
large man power for collection.
Ratho:
The routes will be prepared accordingly. In the City area,
the following major markets (list) that require separate arrangements
for collection will be identified – by the CE.
Vinay:
We all have inputs based on our collective experiences,
which we can give, and that can then be built into these discussions
and contracts.
Ratho:
We are taking decisions through the review, hence we cannot
wait. Dry waste is not in this contract.
Shutre:
Variation is there.
Ratho:
Mention that separate arrangements will be made for Dry
waste – that is not included in this contract. For bio-med, debris,
hazardous waste, we will have a separate larger discussion.
Area Based Contracts
(for H-east and
K-west)
Ratho: Who
is doing the planning? Who is preparing the route plans?
Amol:
Where are we on the ILFS tender document?
Where
are we on the floating of the tender?
____:
The main issue is that in each ward, we have Municipal
areas and private area, where the municipal areas are approx.
25% of the total. There is a chance of union clashes in the area
based contracts.
Ratho:
He has the same concerns that I had about this, when we
started out, and it appears that these concerns are still not
addressed.
Amol:
The AE’s are not aware of what Area Based Contracts are.
Ratho:
The AE’s are close to the ground realities, so we must
consider what they say, while implementing a plan.
____:
I have started preparing the route plans.
Amol:
An Area Based Contract is a carved out area for “comprehensive
waste management” that is given to a contractor that covers the
A-Z of SWM (except sweeping)
Ratho:
In large wards, some areas are taken up under A.B.C. The
remaining area is still under the MCGM and private. We have identified
K(West) and H(East) as critical areas.
Will the A.B.C. work in K(west)?
Amol:
As per the SWM Report, there are 2 types of indices for
monitoring effective cleanliness:
i) Monthly level: how clean are the visible areas, slums,
toilets, etc
ii) Roads – comprehensive cleanliness of the entire ward
– on a weekly level – with 10 key roads – there is a sapling methodology
for this.
The first week of the monthly level monitoring is out –
with 3 indices – so it is now possible to compare and analyse.
Ratho:
We can release this in the media.
Dattar:
yes, have a Cleanliness Index, like the Pollution Index.
Up-gradation of Chowky
Tatbhajye:
The information is available – in the next meeting we will
have a list of all chowkies, and also details of how many will
be upgraded in 6 months.
Ratho:
Also plan for the remaining, with budgets.
Website
Ratho:
Mr.Awate is required – we will take it up in the next meeting.
Strengthening of Enforcement
Markhande:
list is ready
Ratho:
You are going to do what?
Markhande:
We need more ND’s - approx 56- – sweepers will be promoted
as mukkadams.
Ratho:
ND is higher scale – make them Assistant to ND – will that
ensure that enforcement is done? Prepare a set of instructions
for enforcement at Ward level for Shop Inspectors, Ward Officers,
etc. Cleanliness is the target, not Revenue Collection.
Bye Laws on Segregation
Draft is with Amol Gogate
Ratho:
Circulate on Karmayog
Dattak Vastis
Ratho:
Last year, we had a 100% target. What is the status today?
Seema:
Can we start with the registration of all CBO’s so that
the list is ready b
