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  Home >> Cleanliness >> Jan 9: Minutes of ALM meeting held at Karmayog Office 


Jan 9: Minutes of ALM meeting held at Karmayog Office 

Below are the minutes of the ALM meeting on Monday, Jan 9, at Karmayog Office
These will be soon forwarded to BMC as NGO Council recommendations. So please give your comments asap. Thanks. Vinay
ALM = Advanced Locality Management
Each of the words are important.
1. Advanced = An ALM should be able to take on any / all the activities listed in the Jan 6 BMC-ALM agenda.  
2. Locality = How to define 'locality'? Actually it should be an area which is easily understood in common parlance e.g. Nariman Point. In any case, the minimum size should be a lane. It can not be one building or a couple of buildings. For the sheer reason that when one is thinking of a system for an entire city, the number of entities have to be a manageable number assuming the system works.  
3. Management = It implies going beyond complaining and reporting and requesting. It is necessary to have a joint system with BMC at all levels till the problem is resolved. That means going beyond monthly ALM or fortnightly LACC meetings. It also means that the Action Taken Reports should be appropriately minuted at various levels of the BMC hierarchy, and periodically reviewed in joint BMC - NGO Council - ALM meetings.  
4. Time and Level for resolving ALM issues:
BMC should again make a formal affirmation of the Citizens Charter which states what civic problem will be resolved in how much time period and who in BMC is responsible for doing so.
Nodal Officers should be appointed so that every ALM has to basically deal only with that Nodal Officer. Generally, there would be 1-2 Nodal Officers per ward.
Unresolved complaints should also be dealt with at the following levels:
a) fortnightly -- Councillor Ward level 
b) fortnightly -- Ward Level --- if not resolved
c) fortnightly -- at Addl M C level --- if not resolved
d) after a month -- at M C level
Minutes to be maintained along with Action Taken Report. Nominees of the NGO Council to be included at each level.
For some specific type of complaints e.g. new encroachments, new illegal constructions, there should also be a fast track resolution mechanism.
At levels b) and c) -- existing BMC internal procedures can also be changed, if needed.
At levels c) and d) -- BMC policies can also be changed, if needed.
5. Role and Responsibilities and Authority of an ALM, the residents, and the BMC vis-a-vis each other = This has to be mutually agreed upon.
    a) ALM and BMC: For this, ALMs have to be true representatives of their locality.True representation can be either by having duly-elected office bearers or by there being one representative of each Coop Housing Society. In return, ALMs have to be formally acknowledged and empowered (discussed later).
    b) ALM and Residents: For this, ALMs have to have duly-elected office bearers. On the flip side, Residents have to follow what such a duly-elected ALM says.
    c) Residents i.e. Citizens and BMC: For BMC, it is part of it's obligatory duties. For Citizens, it's the various rules, procedures and fines that BMC promulgates from time to time.
Accountability of an ALM to be also defined.
Responsibilities of an ALM to be also defined. 
6. Funds for an ALM to carry out the various activities and fulfill its various responsibilities: There are 3 sources of funds:
    a) from BMC: ALMs to be empowered to act as 'Agents' of BMC and collect fines from offenders. This, however, does not absolve BMC of its duties. ALM can also involve the BMC or Nuisance Detectors.
    b) from Residents: ALMs to be empowered to collect agreed-upon fees from the residents. (There is a High Court order enabling this.)
    c) from Corporate Sponsors, or via fund-raising events, etc.: ALMs are free to do so. Except if Corporate Sponsors need to publicise their names, they have to follow standard norms which have to be set.
7. Various Levels of Engaging with BMC:
a) ALMs to be manageable in number in each meeting level
b) Issues to be manageable in number in each meeting level
c) Generic problematic issues to be reviewed for systemic solutions at appropriate decision-makers level
d) Specific unresolved issues to be reviewed and decision taken at appropriate level
e) Issues to be plugged into existing BMC committees -- else new committees be formed
f) Issues and policy decisions be publicly shared
for a) and b) --- fortnightly meetings at LACC level - one benefit is that it involves the concerned Councillor also.
for c) and d) -- monthly meetings at Ward level
for e) e.g. LACC
8. Possible Legal Entity for an ALM:  
a) Co-operative Society -- ALM then has to follow the accounting, management, legal, and statutory norms. The Registrar of Co-operative Societies becomes the monitoring agency for such things rather than BMC. Specific Model Bye-laws to be made. These could be done in conjunction with the RoCS so that an ALM Co-operative Society can be a distinct type of a society, just as a Housing Society is a distinct society.
b) Trust with the Charity Commissioner -- Problem is that Elections are not mandatory. So not ok.
c) Informal Group as present -- Can not be a recommended way for a City.
9. Review of the working of ALMs, BMC, and BMC-ALMs:
a) ALM's working can be reviewed by third-party NGOs. Accountability issues to be also looked into.
b) BMC working can be reviewed by ALM committee
c) BMC-ALMs working can be reviewed by a joint BMC-ALM committee.
Nominee of NGO Council to be included in each.
10. Potential Problems / Issues:
a) What if all residents / CHS's are not willing to be members of an ALM?
One thought: Should be made compulsory by BMC once an ALM is formed.
b) What if more than one ALM seeks to state a claim for a locality?
Please revert with your views.
Thanks and Regards

It is one of the beautiful compensations of this life that no one can sincerely try to help another without helping himself. --Charles Dudley Warner